The need to make appointments via email is increasing

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What is an appointment email? A thorough explanation of how to write it and etiquette
2023-03-29(Updated: 2024-12-25 )
Email Delivery Basics

Making an appointment for a business meeting is something that every business person will experience. Companies that used to make appointments by phone have recently changed their work style and are now often making appointments by email. However, you may be worried about how to write an appointment email.

In this article, we will introduce how to write investor leads an appointment-making email, example sentences for different situations, and five points to increase your chances of securing an appointment.



Table of Contents [Hide]

2. What should the email to make an appointment contain?
2.1. ① Addressee's name
2.2. ② Greetings and self-introductions
2.3. ③ Purpose and main text
2.4. ④ Closing remarks
3. Points to remember when writing an appointment email
3.1. Point 1: Create a subject that makes people want to open the email
3.2. Point 2: Communicate the benefits accurately and concisely
3.3. Point 3: Use correct honorific language
3.4. Point 4: Present multiple possible dates
3.5. Point 5: Set a deadline for reply
4. Points to note when sending appointment emails
4.1. Important points to note ① Transmission time
4.2. Important point ② Timing of reply
5. ~Case-specific~ Examples of appointment-making emails
5.1. Appointment email to new customers
5.2. Appointment emails to existing customers
5.3. When you receive confirmation for an appointment
5.4. When rescheduling
5.5. When to send a reminder the day before a business meeting
5.6. When sending a thank you note after a business meeting
6. How can you use email more effectively for sales?
6.1. Arara Message Email Delivery Service
7. Summary
The need to make appointments by email is on the rise


When conducting sales activities, it is necessary to make appointments when negotiating with customers. Appointments are generally made by phone or email, but with the spread of remote work due to the spread of COVID-19 infection, it has become difficult to make appointments by phone. With remote work, issues include not being able to use landlines or needing to be provided with a mobile phone for business use, making it difficult to make appointments. For this reason, there is an increasing need to make appointments by email.

The main benefits of making appointments by email include:

Allow others to check their emails at their own convenience without interrupting their work
Can communicate content concisely
Records are kept, making it less likely that mistakes will occur
However, since you will receive many appointment-making emails from your competitors, the wording of your email must be written in a way that will get the email opened and lead to an appointment.