Given the new modalities of remote work or home office, it is essential that you take advantage of the benefits offered by online task and project management tools to keep the operations and activities of your company or organization active.
For this reason, below we will show you a list of the most commonly used software today to manage and strengthen remote teamwork, but not before reviewing some key elements…
Before we know which project management tools can be very useful for you, let's clarify the concept of project management, so that you have no doubts and can begin to implement the one that best suits your needs.
Project management can be understood as a set of methodologies that focus on the direction and strategic planning of a project.
But what is a project? Well, it's simple! It's nothing more than a set of activities carried out to obtain a final product, a service or a future benefit in a given time.
If you are taking your first steps as a project manager, you should keep in mind that projects require questions to be formulated to set objectives. They also require planning and methodology in accordance with the interests of the project itself.
Benefits of using tools to manage projects
Collaboration and teamwork.
Constant communication between the leader and the work team.
Greater control and monitoring of activities in progress.
Increased productivity.
Real-time file sharing
Cost and budget management.
Realistic planning.
6 tools to manage tasks and projects online
We already know what project management is for and what its benefits are, now it's time for you to learn about 6 tools for managing tasks and projects online that are really effective for working remotely with your team in these times of pandemic:
1. Trello
Trello is a very dynamic and useful tool for project management, whether individual or team-based.
It is quite complete and can be used for all kinds of projects. With it you can manage tasks by person and by group, assign activities through dynamic task boards (with drag and drop functions) in which you can modify and schedule delivery dates and times.
It basically has three default columns: “To Do” “In Progress” “Done”. However, the column names can be customized. At our inbound marketing agency, we use Trello as our primary online tool to manage our projects .
Its benefits are:
It is a very intuitive platform.
It has keyboard shortcuts to speed up commands and actions.
It gives you constant updates.
It integrates with a large number of softwares.
A task can be assigned to more than one person.
2. Asana
No, we're not talking about a yoga position. Asana is a web and mobile app that was created to improve team communication and collaboration and boost productivity for Facebook employees.
In fact, it was designed by Facebook co-creator Dustin Moskovitz and Facebook Tech Lead and Google Product Manager Justin Rosenstein.
Within this platform you can:
Organize: meetings, tasks, appointments and schedules.
Define tasks for yourself and your team.
Create custom fields where task information is captured with drop-down menus, numbers, and text, making it easier to track activities.
Establish delivery schedules, where you can define the time, start and end date, and who is responsible for delivering each task or final product.
Archive documents in multiple formats.
Write notes, comments, even give a thumbs up to some team achievement.
Asana is used by hundreds of teams at companies like Twitter, TikTok Studio, Foursquare, LinkedIn, Disqus, Airbnb, Rdio, AdParlor, Flapps, and Entelo.
3. Monday
Monday.com is a project management tool founded by Eran Zinman, Roy Man in Tel Aviv- Israel, who you probably know from his YouTube ads.
This is a really useful platform, as it not only allows for collaboration and teamwork, but assigned tasks can be designed, developed and executed in the same app.
It uses a really easy language and there is no single way to take advantage of its potential. It adapts to any need present both in academic subjects and in the management of multidisciplinary work teams.
Some of its functions are:
Store documents.
Collaborative workspace.
Push Notifications.
Monitoring and control of activities.
Open chat.
4. Basecamp
Basecamp is a dashboard-style tool that simplifies project management . taiwan cp number It is an easy-to-use application that offers the possibility of managing different projects in development, as well as the advantage of allowing different team members to collaborate.
It is a great tool that has a lot to offer, since with it you can:
Store documents.
Manage reports.
Notify updates and fixes. Divide teams by organizational hierarchy.
Establish collaborative work.
Plan calendars.
Share attached documents with team members.
5. Toodledo
Toodledo is an app that helps you plan tasks and activities without missing a beat. Not only does it have a clever name, but its features are also very helpful when it comes to executing tasks and meeting project goals.
The app allows you to prioritize some tasks over others, as well as add the delivery time and how long it will take. It's great for any type of project that seeks to maintain productivity in the team.